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| Student Access: |
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Currently enrolled graduate
students can use the Visual Resources Library upon completion of an orientation.
If a class assignment entails a slide presentation, faculty should
schedule an orientation for the entire class. As a rule, we do not
make slides for graduate students. Students in contemporary
architecture theory or criticism seminars may be an exception: please
consult with the AVRL staff. Students may borrow slides already in the
collection, or use the Photo Lab in 489 Wurster (642.4800) to make their own
slides.
Graduate student instructors or researchers (GSI or GSR) or other
assistants who will pull, sign-out, and/or return slides for faculty
must have a scheduled orientation prior to accessing the Visual Resources
Library. This includes assistants who are pulling slides from
photocopies of past lectures. Please consider this in advance of
requesting assistants to pull slides for you.
Undergraduate students do not have access to the Visual Resources
Library. There
are two exceptions to this rule: a) to sign-out slides of their own
work, or b) if they are assigned a slide presentation for a graduate
class in which they are enrolled for credit and have taken the
orientation with the rest of the class. Please do not send
undergraduate students to the Visual Resources
Library: we do not have sufficient
staff to service the undergraduate population.
Faculty are responsible for any slides or carousels checked-out by
assistants. There is a $10.00 per slide lost fee for replaceable
slides, $20 for original and irreplaceable slides, and $16.00 per
carousel lost fee.
| After-hours
access for faculty: |
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After hour access to AVRL is
limited by the campus’ Access Control policy. During the first three
weeks of each semester, issuance of keys is still at the discretion of
AVRL staff. After the third week of the semester, names of key holders
are reported to campus police, and excess keys returned. Architecture
faculty who give regular and frequent slide lectures and who have
completed the AVRL orientation can access the Visual Resources Library after hours
on an as-needed basis by signing out a key with a $10.00 cash deposit.
Please inform us immediately if you lose your key.
Never lend your key to anyone: you don’t know who may or may not
have access to the Visual Resources Library. It is expensive and time-consuming
to change the locks because of security breeches.
If you are in the Visual Resources Library after hours, please follow these
guidelines:
· Do not answer the door unless you are expecting someone yourself
· Do not let anyone in as you enter or exit
· Sign out all slides using the photocopy machine. Complete the form,
leaving it in the after hours wire basket
· Return slides in the plastic return boxes, completing the form
inside the box.
| Circulation Policies: |
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Architecture Department faculty
and lecturers may borrow AVRL slides for 7-days, or 1 week. Graduate
students and faculty in other departments are limited to 24 hour
borrowing periods. If you need to keep slides for a longer than the
stated borrowing period, please talk to the Circulation Assistant,
Claire or Maryly.
Signing Out Slides:
Photocopy your slides. During
regular hours give the pages to the Circulation Assistant, who will
count your slides, and file your pages. After hours, complete the form
and leave the pages in the Wire Basket on the Circ Desk.
Photocopy instructions are posted on the machine. We encourage you to
make a second copy for your records, especially if the material is
part of ongoing research or a regularly offered course. If the
photocopy machine is out of order, please ask the Circulation
Assistant for the manual sign-out sheets that are filed in the back of
the Circulation Binder at the front desk. The manual sheets are
self-explanatory.
Returning Slides:
During During regular hours, give
your slides and carousels to the Circulation Assistant, who will count
your slides and sign them in. Tell the Circulation Assistant whether
there are any slides you are keeping out longer.
After hours: Place your slides in one of the clear plastic
boxes on the Circ Desk and complete the form located in the box. We
will check your slides in during the next service day. If you are
returning only a portion of the total slides borrowed, please note on
the return form, e.g. “Returning 20, keeping 12 until 9/9”
We will let you know which slides are missing right away. If all
slides are not accounted for by the end of the quarter, we will bill
you the lost slide rate.
Lost, Damaged, Poorly Labeled
Slides:
There is no charge for damaged
slide mounts or torn labels. Please bring them to our attention
immediately.
If labels fall off, please try to save and return them. Let us know if
any slides have been lost or damaged. We can fix a damaged mount or
label easily and quickly.
Overdue Notices:
The The Circulation Assistant will
send out Overdue Notices. We will maintain a list of all borrowers who
receive overdue notices, so try to keep you name off the list! You
will receive 3 Overdue Notices, (counting telephone calls), before we
send you a bill. If you let us know when you plan to return overdue
material, you save us a lot of wrangling and bad tempers! Please
communicate with us regarding overdue material.
The easiest way to avoid Overdue Notices is to return material on
time. Communication is a key element. If you know you need some slides
for a few extra days, telephone us at 510. 642.3439 or email Maryly
or Claire to let
us know what is going on. If you keep us informed, it makes our work
easier, and helps us serve you and all of the Visual Resources
Library patrons
better. Policing the collection is everyone’s least favorite job,
and it takes time away from cataloging new slides and public service.
Signing Out Carousels:
During regular service hours, a
Circulation Assistant will loan you carousels. After hours, you must
sign out the carousels on the honor system.
Kodak Universal 80-slot carousels are the only type of carousels that
accommodate our thick, glass-mounted slides. Carousels can be
checked-out from the Visual Resources
Library for classroom use for two days. If
you have more than two lectures per week, it is possible to check-out
two carousels for an entire semester, but this requires permission of
Library staff. Because of our limited supply, however, we reserve the
right to recall carousels from semester borrowers during the
mid-semester crunch.
Buying Your Own Universal
Carousels:
Many faculty purchase their own
carousels because it is easier to keep them in their offices and avoid
overdue notices. If you have several lectures in one week, or if you
need to keep lectures intact for several weeks at a time, purchasing
your own carousels is a good idea. A universal carousel costs
approximately $16.00, and is a good investment. Please return all
borrowed carousels as soon as you are finished with them, or at the
end of each semester—semester loans do not roll over—so we can do
inventory and replace poorly functioning ones.
| Requesting Slides for
Classroom Use: |
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Deadline Mondays by 11 am
The AVRL
relies on faculty input
for building the collection. We are eager to include subjects in the AVRL
collection that will support all aspects of architecture and
environmental design instruction. We are also eager to represent the
professional work of the faculty and lecturers at UC Berkeley in our
holdings.
- The
Visual Resources Library makes slides free of charge for Architecture faculty
for classroom teaching.
Simply bring us books, periodicals,
slides, drawings, etc. with the images you desire.
Once we have made the slides for your first use, the slides
are added to the collection for everyone else’s use. We can make
slides for your personal use and ownership for a small fee.
- Turn-Around Time for Visual Resources
Production
We produce slides
for faculty on a five day turnaround from a variety of image
sources—models, drawings, books, magazines <link to
slidereq.pdf-2>, other slides. Visual Resources
requests must be in the Visual Resources
Library by 11:00 am on Mondays for slides needed five days
later, the following Friday. You can bring the request in anytime,
as long as the copy for the slides arrives by or before Monday at
11:00. Requests received after 11:00 will take two weeks to process
instead of 5 days. Visual Resources requests are limited to approximately 35
per order, 1 order per week per faculty member.
- Making Slides for Graduate
Students
As a rule, we do not
make slides for graduate students. However, students in contemporary
architecture theory or criticism seminars may be an exception: if
the materials are not available in the AVRL
collection, please read
the sections on requesting slides for classroom use and checking the
AVRL collection. Then consult with the
AVRL staff.
Guidelines for Choosing Images
to Add to the AVRL Collection:
Please be selective about the
quality of your slide requests, as new slides are expensive to
produce. Film, processing, photographer’s time, pick up and
delivery of film, mounting the slides in special glass mounts,
scanning and color-correcting, information verification, cataloging
and indexing slides involves the entire AVRL
staff, and costs about
$20.00 per slide.
We prefer to make slides of color images when the original object is
in color, especially artwork, or to make slides from high-quality
images. Newsprint, very faint line drawings, black & white
reproductions of color originals, etc. are generally not worth the
effort and they are seldom used once they have been acquired.
AVRL reserves the right to not add slides to the permanent collection
if they lack visual quality or suitability. In these cases we will
shoot materials for your personal collection and charge you $3.75
per slide. We do not accept new personal slide requests until
outstanding bills from previous requests are paid in full.
Checking the AVRL
Collection:
Before submitting a slide request,
check the collection first to be sure you are not requesting slides
that already exist in the AVRL collection. If you have any question
about where the slides you need may be filed, ask a Visual Resources
Library
staff member for assistance. Remember, SPIRO
has only about 20% of the AVRL collection online. Slides added to the
collection since 1992 are represented in SPIRO.
Personal Copies of AVRL
Slides:
We can shoot a second copy for
your personal collection of slides that will be added to the AVRL
collection. Although our cost is considerably higher, we charge only
$1.00 per slide. We can also shoot non-library jobs for Architecture
faculty when materials are not suitable for adding to the AVRL
collection. The cost is $3.75 per slide plus a handling fee of $20.00
per order.
Marking the Images for Slides:
Mark the images you want
photographed with the paper strip provided by AVRL, noting which image
you want, e.g. “top left only.” Strips are kept at the Circulation
Desk: ask the Circulation Assistant for a stash of strips to keep
handy in your own office. Use 1 strip for every image you want shot:
if there are 3 pictures on a page, and you want slides of each one,
use 3 markers. Indicate the image you want clearly and legibly on each
marker. We also appreciate any supplemental information about the
material we are cataloging, such as conceptual issues, construction
materials, other information useful in indexing. If the book is in a
foreign language, we may need assistance in identifying and
translating the caption. Please do not use post-its: in the short-term
they dirty the tempered glass; in the long-term they damage the paper
stock.
Making Slides from Non-Circulating
Environmental Design Library Material:
You may make slides from books
or periodicals which normally do not circulate from the Environmental
Design Library (Envi). Some time before Monday at 11 am, submit
the Periodical
Request Form to AVRL. Please fill out the form on the computer or
type it: if we can’t read your handwriting the correct slide
won’t get made! Fax it to us at 510.642-8655, or deliver it to us
at 492 Wurster. On Monday morning, we will retrieve the bound
periodicals that you specified, get the information we need to
catalog the slides, and return the books or periodicals to Envi as
soon as they are photographed. You must still borrow circulating
books yourself, insert the strips, and deliver the books to AVRL
by
the Monday 11 am deadline.
Picking Up Your Visual Resources
Order:
Fridays after 3 p.m.
On Friday afternoons, after 3:00
pm, completed slide orders will be available on the Circulation Desk.
The slides will be in a box with your name on it, along with the copy
from which they were photographed, and a reminder to sign them out.
The slides will have been digitized, cataloged, and added to the
permanent record (the shelflist), and are ready to be signed-out. You
may borrow these newly produced slides for 7 days.
| Adding Student Work to the AVRL
Archives: |
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AVRL
makes slides of student work
for the permanent archive. We shoot from models, drawings, small
objects, etc. There is a limit of 15 slides per section per semester.
Instructors can decide whether to shoot 3 or 4 projects or 1 project
in detail. Competitions and student work exceeding the 15-slide limit
can be photographed as a personal expense. Funds from faculty grants may be used to
offset slides in excess of the 15 slide limit. Student work is very
time-consuming to photograph, is rarely used, and receives second
priority behind classroom slides.
Student Access to Student Work
Slides:
Students may borrow slides of
their own work for a deposit of $5.00 cash per slide. Faculty may
choose to make second copies of student work slides to distribute to
their own students. However, AVRL will not sell slides to students:
faculty are expected to encourage students to photograph their own
work, or to handle any cost-recovery on their own.
| Duplicating Slides: |
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AVRL
does not duplicate slides
in-house. If you want us to duplicate slides in your possession for
addition to the AVRL collection, follow the procedures for Requesting
Slides for Classroom Use. Bring us the slides: we will have duplicates
made and add the slides to the AVRL collection. If you have slides in
your possession that you want duplicated for your personal collection,
please bring them to the photo-processor of your choice. AVRL
recommends three: Ziba on Shattuck Square, Cantoo on Heinz, and Custom
Process on 5th Street in Berkeley because none of these firms send
slides out, lessening the likelihood that the slides could be lost. AVRL
will, as a convenience, send your personal slides to Custom
Process for duplication, charging a handling fee of $20.00, in
addition to the cost of duplication.
| Personal Copies of Non-AVRL
Slides: |
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AVRL
can make slides for your own
personal collection. The fee charged for personal use slides that are
not added to AVRL covers the photographer’s time and materials: $3.75
per slide plus a $20.00 per order handling fee. This subsidized price
is available only to Architecture faculty. Photographer Brooks is
available on a professional time and materials basis for all other
faculty and students.
Turnaround Time for Making
Personal Slides:
Photographer Steven Brooks works
part-time for AVRL. Personal requests for slides can be filled whenever
he has time. Because this is unpredictable, and because he always
shoots slides on Mondays, it is advisable to bring personal job
requests early in the week. We do not accept new personal slide
requests until outstanding bills from previous requests are paid in
full.
| Copyright and Faculty
Publications: |
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All slides in the AVRL
collection
are copyrighted. Duplication of slides is prohibited, with a few
exceptions: please consult with the AVRL
staff. Faculty looking through AVRL slides for possible use in publications are advised to retain
photocopies of all slides under consideration, because the slide
labels provide clues to the rights holders. Images should not be
published without the expressed permission of the rights holder. Using
graduate student researchers to track down rights holders is an
expensive and time-consuming process that can be avoided by keeping
track of AVRL slide labels from the outset. Further information on
copyright and publication is available from the librarian.
| SPIRO on the World Wide Web: |
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SPIRO,
AVRL’s image database, is available on the World Wide Web at www.mip.berkeley.edu/spiro.
SPIRO contains over 40,000 digital images and is growing at the rate
of approximately 6,000 images per year. If you have trouble searching
SPIRO, please ask Tracy for
assistance.
| Browsing the Visual Resources
Collection: |
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Please help us keep refiling to a
minimum by selecting your slides at the drawer. Use the “dumb
finger” technique while looking through drawers: mark the spot where
you are removing a slide with your finger, hold the slide to the
light, and return it to the place marked with your finger if you do
not want to use it in your lecture. This way, you can peruse the
drawers without our having to refile every slide you look at. After
you select and arrange your lecture, please return the slides you do
not want to the Return Box for refiling. Please, do not refile slides
yourself.
| Use of Light Tables, Lupes,
Projectors: |
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We have four installed light
tables for organizing slides and several small, portable light tables
for short-term loan. Single and dual projector lectures can be
previewed in AVRL. We have slide magnifiers (lupes) available. We do
not sign-out projectors. You can arrange for projectors from Joe Gouig
in 103 Wurster Hall, 510.642.1332.
Because our light tables are limited, please do not leave slides on
the light tables for more than 48 hours if you are working on a
lecture. We will refile anything left out of the drawers longer than
48 hours. If you are leaving slides out overnight or for a large part
of the day, make room for other faculty and students by moving your
slides to one side of the light table, stacking your slides, or
organizing them in boxes. A note with your name and the date will keep
them from being refiled for 48 hours only.
| Conclusion: |
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Since the Visual Resources
Library is very
much a faculty-generated collection, please bring our attention to
areas of the collection which need improvement or repair. If you need
further information on collection development, the classification
system, or any other aspect of the Architecture Visual Resources
Library, we will
be happy to address your questions.
Back
to AVRL Main Page
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